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This page explains our new XX available on XX. |
Phocas is organized into three areas; : the Phocas menu displays on , the lefttop bar, and on the right, there’s a bar at the top and a content area underneath, which initially displays your homepage.
1. Phocas menu
Use the Phocas menu on the left of your screen to move around your site. To This menu is collapsable, allowing you to get a better view of whatever screen you’re working on, hover page you open. Hover over the menu to display and click the Collapse button, then click the button. The menu options are still available, they just take up less space. You expand the menu in the same way.
The menu contains the following items:
Home - Click this item to return to open your homepage.
Analytics, Financial Statements, Budgets & Forecasts, Rebates and CRM - Click a module name to access that module. Depending on the module, either either open its homepage opens directly or you get view a list of options to choose from. If you do not have a particular module, you get contains information about that moduleits items - the outcome depends on the module.
Recents - Click this item to view links to the 10 most recent places a list of theitems you have visited last opened in Phocas. The Recents menu allows you to see where you've been and get back there quickly, to pick up where you left off. Click an item to open it in the corresponding module.
Favorites - Click this item to view links to a list of your favorites. A favorite is a an analysis point, such as a chart or particular view of a grid, that has been saved for quick reference. You might have some favorites that have been shared with you and you can create your own favoritescan filter the list by keyword and click a favorite to open it in the corresponding module.
Dashboards - Click this item to view links to a list of your dashboards. A dashboard is a custom page that displays with a collection of widgets, which that contain content such as charts, lists, nested tables, text, images, videos and web content. Most widgets are based on favorites. You might have some dashboards that have been shared with you and you can create your own dashboardsYou can filter the list by keyword and click a dashboard to open it.
Administration - Available only if you have administration permissionare an administrator, click this item to open the Administration module, where you can manage users , and databases, configure your Phocas site, and more.
Resource Centre - Click this item to launch the Resource Centre, where you can access Phocas QuickStart, which has in-product tours, video tutorials and links to this user documentation site. The content is contextual, so depending on whether you are on your homepage or in a database, the Resource Centre menu will show you relevant content. It’s a great way to get started with Phocas.
Give Feedback - Click this item to launch a feedback form, where you can provide feedback and comments to help us improve Phocas.
2. Top bar
In the The bar along the top , you can see the name of the entity you are viewing, which could be a database, favorite or dashboard. Next to that name is a chevron button you can click to access the Actions menu. On the far right is your profile button.
The options that display in the Actions menu depend on your user permissions, the entity you are viewing, and the state that the entity is in. Typically, you use this menu to access common tasks, such as save a favorite.
For example, if you are viewing data in the Analytics grid, you get the option to save your view as a favorite. However, if you are viewing a favorite, you get the option to save the changes you make either to the exiting favorite or a new favorite.
Search favorites, dashboards and databases ?
Comments?
Content area
Comparison of old and new
FAQs
Where is the Actions menu gone?
The Actions menu is still available in the top bar (when you are in a module/database) but we moved it to the left and gave it a new icon.
I can’t click the Phocas button to return to my homepage. What do I do?
Click Home in the menu (just below the Phocas logo).
The search box is gone - how do I find my favorites, dashboards and databases now?
How can I access my Recents now?
Click the Recents menu item to display a list of your XX most recently accessed items.
How do I know the database status?
Where is the Add Dashboard button gone?
We retired the Add Dashboard option in the top bar, as you can add new dashboards via the Actions menu (see 1 above).
Use the menu.
of your screen displays the following items:
Build status of the database, where applicable (indicated by a colored dot). The color of the dot indicates the status: Green = Available, Yellow = Queued, Blue = Building and Red = Failed. You can hover over the dot to view the status information.
Title of the page you are viewing, such as the favorite, dashboard or database you have opened.
Actions - Click the arrow next to the page title to display a context menu of related actions you can take. The available options depend on the page you are viewing and your user permissions. Common actions are setting your default view, saving favorites, and adding content to dashboards.
User menu - Click your initials on the right-hand side of the bar to access links your account settings page and sign out.
3. Content area
The content in this area is dynamic, it displays whatever page you are on, which could be a favorite, dashboard, database, or a module such as Budgets & Forecasts or Rebates. Typically, this is where you view and analyze your data.
Keyboard shortcuts
Here’s a list of handy keyboard shortcuts you can use in Phocas Analytics:
Alt+C - Custom mode
Alt+H - Goes to Home page
Alt+i - Displays Information dialog
Alt+R - Reset
Alt+S - Advanced search
Alt+Up, Alt+Down - Switches between dimensions
Ctrl+C - Copy from the grid
Ctrl+P - Dashboard print
Ctrl+Space - Focuses on a selection
Mobile navigation
You can view Phocas on your mobile device. However, the mobile version has less functionality, as you are not expected to complete certain tasks from such a small screen. For example, you cannot create new databases or dashboards.
After you sign in to your Phocas site, click the button in the top-left corner to display the menu. The menu takes up the full screen. Select an option as usual. The sub-menu displays over the top. You can then select an item to open it, or go back or close the menu.
If you want to switch to a desktop view, click the button with your initials or image on it (in the top-right corner of the screen), then select Desktop view.
FAQs: Navigation changes
Yes, some things have changed or moved! We released the new look Phocas navigation in September 2023 and in February 2024, we removed the option to switch back to the old navigation. We put a lot of thought into creating a more intuitive design and layout but here are answers to some questions you might have …
Where has the Actions (star) menu gone?
Quick access to common actions is still available! It’s in the top bar, next to the page title, accessible via the new blue arrow icon.
Where’s the databases menu? How do I open a database?
You now open each database via its corresponding menu in the sidebar. For financial databases, use the Financial Statements menu and for all other (operational) databases, open the Analytics menu. We retired the original Databases menu.
My Recents used to be in the Actions menu, where are they now?
In Recents in the side menu.
Where has the New Dashboard button gone?
You can now create a new dashboard via the Dashboards menu. We retired the old plus sign in the top bar. ‘Add to dashboard’ moved as part of repositioning of the Actions menu (see the Answer to Question 1 above for more detail).
How do I add content to the dashboard now that the Actions (star) menu has gone?
Click the new blue arrow next to the database or favorite name and select Add to dashboard.
Where do I go to save a favorite now that the Actions (star) menu has gone?
Click the new blue arrow next to the database name and select Save as favorite. See the previous image.The Navigate to (global search) box is gone - how do I find items on my Phocas site now?
In the side menu, select the Analytics or Financial Statements modules to access a search box that you can use to filter the list of items and find what you need. Recents, Favorites and Dashboards all have this search box.
The Help button is gone - how do I turn on the in-product help?
We retired We’ve decluttered the workspace by removing the contextual help feature, as the content was static (not being updated). This User Documentation site has , or ‘hover’ descriptions and links that went to the User Documentation on this site. You can access the documentation, which contains all the latest information. You can also use , from the Resource Centre.The Help button is gone but I want to access the links to the product Documentation, Academy, Release Notes and Support and Release Note. What can I do?
Open the The Resource Centre can be accessed directly from within Phocas, from the side menu. It has links to all of those items and more!
How can I add comments now?
We retired the comments feature, which was previously available in the top bar and Actions menu, as it was seldom used.
If you would like to add comments, notes or other information to a dashboard, we suggest you use the text widget.
What happened to the New experience toggle for the homepage?
This was removed. An updated homepage was released for all users in April 2024.
Key areas in Phocas
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More about our new side menu
Video: