During the budgeting process, if circumstances might change and as a result, you might need to add a new level, entity or account to the Main tab in your existing budget worksheets.
What you can do depends on the type of budget. For , for example:
In your Financial budget, you can:
Add a dimension, such as a country, division or branch. You can add the dimension to a specific category or all categories in the budget simultaneously.
Add an account that had no activity last year.
In your Sales budget, you can:
Add additional levels, to budget at a more granular level. For example, if your Sales budget is organized by branch, then product group, you can add another level, to budget by sales rep.
Have different hierarchy levels than your expenses.
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Add a whole new entity, such as a country, division or branch. For example, suppose your organization opens a new branch. You’ve added that branch to your ERP system and now need to include it in your budget. The branch won’t appear in your budget by default, so you need to add it in.
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this example, your organization has received interest income from a new source in the UK. Previously you only ever received such income from the USA. You need to add the UK as a dimension in the Other Income category.
On the Main tab, expand the rows to the applicable category, for example, Other Income.
Hover over the category row, then click the blue plus button
that displays.In the window that displays, select the dimension(s) you want to add. If there are a lot of dimensions, use the search box to quickly find the one(s) you are looking for.
Select the dimension(s) you want to add.
Select the dimension from which you want to clone the General Ledger accounts codes, for example the USA.
Click the Add Selected button.
Additional rows for the new dimension (UK) and its cloned accounts display in the budget.
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If you change your mind or make a mistake, to remove this new dimension, hover over the left of the dimension name and click the Delete button that displays, then click Delete to confirm.
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In this example, your organization has acquired a new business in another country, New Zealand. You need to start budgeting for that country. You’ve added the country to your ERP system but it does not appear by default in your budget, so you need to add it in. As the operating environment is similar to Australia, you clone the General Ledger account codes that are in use in Australia.
On the Main tab, click the dimension in the top toolbar and click
Add [dimension] at the bottom of the list. The label of this dimension will depend on the circumstance, in this example it is Country.In the window that displays, select the dimension(s) you want to add. If there are a lot of dimensions, use the search box to quickly find the one(s) you are looking for.
Select the dimension from which you want to clone the General Ledger accounts codes, for example the AUS.
Click the Add Selected button.
Additional rows for the new dimension (NZ) and its accounts display under all categories in the budget.
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If you change your mind or make a mistake, you cannot remove this new dimension from all the categories in your budget at the same time; you need to remove it from each category, one at a time. Hover over the left of the dimension name and click the Delete button that displays, then click Delete to confirm.
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For example, suppose that due to the Coronavirus restrictions last year, you had no entertainment expense but this year, things are returning to normal, so you want to budget for
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those entertainment
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You can make these additions in two ways; either to one or more specific categories or to all categories in the budget simultaneously.
Add an level, entity or account to a specific category
expenses.
On the Main tab, expand the rows to the required level.Click applicable category and dimension, for example, Operating Expenses > UK.
Hover over the dimension row, then click the blue plus button
that appears when hovering over the branch.Search for displays.In the window that displays, select the the General Ledger account code(s) you want to add, for example, Entertainment, then select that account.Repeat the above step to select other . If there are a lot of accounts, use the search box to quickly find the account(s) you are looking for. You can select multiple accounts.
Select your preferred optionone of these options:
To add the account to the selected row entity only (UK), leave the default option selected.
To add the account to each account entity in the ????category (UK and USA) , select the “Each account…” “Each Account in…” option.
Click the Add Selected button.
Additional rows for the new accounts(s) (expenses) display in the budget.
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If you change your mind or make a mistake, to remove this a new account row, hover over the left of the account name to display and click the Delete button that displays, then click that button and click Delete to confirm.
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Sales budget - Add a
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dimension to the hierarchy levels
In this example, you can have added a Database driver tab for your Sales budget. You now want to budget at the Product Class level, so you need to add that level into the budget.
On the Sales tab, click the blue plus button next to the
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dimension in the
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Add Sales rep. (More levels could be added if desired).
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What happened? Is this what you expected? Can you expand these levels? Re-arrange them? Filter on them? Delete them? How does the workflow function?
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Please avoid adding Customer Ship To / Bill To. Until the performance improvements are complete, this may cause a timeout. |
Add level, entity or account to all categories
all categories in the budget (via the dimension drop down)
I think if you add the new branch from the "Add Branch" link at the bottom of the dimension filter list (see image below) you can add to all categories in one go. Make sure you select an existing branch which appears under all categories when choosing a branch to clone accounts from.
Given the number of branches in your budget this might take a few minutes to complete. Once you reload the budget the new branch should be in the correct order.
We’ve purchased an entire business (in Barnsbury), which will become a new branch. It is similar to our Dalston branch. We’ve added it to our ERP system, and we need to budget for it, but it won't appear by default. So:
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On the main tab, click the branch ‘level’ dropdown in the top toolbar, and choose ‘add branch’
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Add Barnsbury as a clone of Dalston.
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top toolbar, then click the dimension (Product Class) you want to add. The budget updates accordingly.
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