This page combines and summarizes the steps from multiple pages to demonstrate how you can add more information to your financial statements. See the related pages (links on the right) for more detailed information.
Include EBITDA in the Profit and Loss statement
Suppose you want to view the earnings before interest, taxation and depreciation (EBITDA) in the Profit and Loss statement. You firstly need to add new groups to split out the interest, taxation and depreciation expenses from the operating expenses, and map the applicable accounts to those new groups. Next, you add a new calculation to determine the EBITDA value. You then need to move the new group and calculation to the position you want them display in the statement. As a result of adding the new group and calculation, you need to edit the existing Net Profit calculation.
Watch this Academy video: Add a custom calculation to your Income Statement
In the Statements window, click the Profit and Loss statement in which you want to add the EBITDA row.
In the statement setup window, add three groups, one for Interest, another for Taxation and the other for Depreciation.
Drag the new groups up to sit below the Operating Expenses group, then click Save.
Click the Accounts tab, map the applicable accounts to the new groups, then click Save.
Back in the Statements window, click the Profit and Loss statement again.
In the statement setup window, add a calculation for the EBITDA value. The formula is Gross Profit minus Operating Expenses.
Drag the new calculation up to sit below the Operating Expenses group, above the three new groups.
Edit the Net Profit calculation box to reflect the changes you made. The formula is now EBITDA plus any other revenue, minus the Interest, Taxation and Depreciation, minus any other expenses.
Click Save > Close > Close > Yes to rebuild the database.
Include Accounts Receivable in the Cash Flow statement
Suppose you want more visibility on how your Accounts Receivable are affecting your cashflow over the period. You can add a group for Accounts Receivable in your Cash Flo statement.
Cash Flow statements have two ‘Balance’ rows (cash at the start and end of the period) in addition to the usual group and calculation rows. You can move these Balance rows around, but you cannot delete them.
Watch this Academy video: Customize your Cash Flow statement
In the Statements window, click the Cash Flow statement.
In the statement setup window, add a group for Accounts Receivable and drag it up to where you want it to be positioned, for example, just below the Operating group.
Edit the existing calculation to include reference the new group, then click Save.
Click the Accounts tab, then map the applicable accounts to the new group.
Click Save > Close > Yes to rebuild the database.
